Sign-off does not indicate that the information on the record is necessarily correct or complete. The Kronos system requires sign-off to advance a record for payment or to show the record as complete. Sign-off –- represents acknowledgement that a timecard has met the minimum number of required approvals and is being closed. Another individual serving in a supervisory or management capacity must approve an employee’s timecard.Ģ.13. An employee must approve his/her own timecard andĢ.12.1.2. Each timecard should have at least two approvals per pay period:Ģ.12.1.1. An electronic approval in Kronos is tantamount to a signature.Ģ.12.1. Individuals performing approvals should have knowledge of an employee’s expected and actual daily attendance. Approvals – represent acknowledgement that time worked and/or leave earned or taken on a timecard is correct and complete. Emergency Call-Back Pay – premium pay type related to employees called back to perform work beyond regularly scheduled hours.Ģ.12. On-Call Pay – premium pay type related to an eligible employee waiting to be called upon by their employer or supervisor to perform a task, typically called “waiting to be engaged.” On call conditions may vary – such as a required response time.Ģ.11.3. Shift Differential Pay – premium pay type related to extra pay received by employees for working specific shifts, such as late nights, evenings, or holidays.Ģ.11.2. Premium Pay Types – additional pay provided to employees working certain types of hours or under certain types of conditions, including:Ģ.11.1. Kronos will not automatically award gap hours for Permanent Part Time Employees.Ģ.11. Permanent, partial FTE employees are potentially in a gap hours earning situation each week. ECU compensates these hours with pay at the employee’s standard pay rate and Kronos will reflect this pay as “Hours over Paid Schedule”. Gap Hours – occur when a non-exempt employee works extra straight-time hours over those expected (such as a Holiday week). Super Admins – designated personnel (“Super Administrators”¬ or “Super Admins”) with Kronos and payroll responsibilities including traditional leave keeping functions, in addition to sign-off for department/division time cards prior to that data passing to payroll for processing.Ģ.10. For Non-Exempt employees, the work schedule flex must occur within the same work week and result in the appropriate number of hours worked based on the employee’s FTE (40 hours for 1.0 FTE).Ģ.9. Flexible scheduling is subject to supervisory approval and the supervisor may discontinue it at any time based on departmental need. Such schedules may allow employees to choose a daily work schedule and meal period that, subject to departmental need, may be compatible with the employee’s personal needs. Supervisors, with approval of the department head, may allow an employee to utilize a flexible work schedule. Flex Schedule – a variation of the standard schedule. Other iterations of a standard schedule can exist based on the employee’s specific job duty and FTE, such as for law enforcement officers.Ģ.8. Standard Schedule – a “customary and usual” schedule for a full-time employee (FTE), generally defined as a 40-hour work week, Monday through Friday. Exempt employees generally use Kronos only to record the usage of university earned or granted leave, or approved unpaid leave.Ģ.7. Compensation of exempt employees will not be based on a report of hours worked. ECU considers certain positions exempt if they meet certain tests regarding their job duties and salary. Exempt – term for employees exempt from overtime provisions of the Fair Labor Standards Act. Employees will fall into this type unless they are “exempt”.Ģ.6. Non-Exempt – term for employees that are not exempt from the Fair Labor Standards Act and are required to be paid at least the federal minimum wage for all hours worked and overtime pay at time and one-half the regular rate of pay for all hours worked over 40 hours in a workweek. This Federal law establishes minimum wage, overtime pay, recordkeeping, and child labor standards affecting full-time and part-time workers in the private sector and in Federal, State and local governments.Ģ.5. FLSA – the Fair Labor Standards Act, 29 U.S. EHRA – employees that are Exempt from the North Carolina Human Resources Act, N. SHRA – employees that are subject to the North Carolina Human Resources Act, N. Kronos® Workforce Timekeeper (Kronos) – automated software solution for managing schedules, tracking time and attendance, and administering absences and leave taken.Ģ.2. The purpose of this document is to define East Carolina University’s (ECU or University) core institutional expectations related to timekeeping and payroll processing using the Kronos® Workforce Time Keeper Solution.Ģ.1.
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